Bylaws

Darters Of Northern Kentucky BY-LAW.  Revised 2010

 

 

 

 

 

 

                                                  LEAGUE BY-LAWS

                                               TABLE OF CONTENTS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PAGE 1

 

ARTICLE I:  DEFINITIONS

SECT. 1:   Whenever the initials D.O.N.KY are used in these By-laws, they shall 

   mean the Darters of Northern Kentucky.

SECT. 2:  Whenever the word Board is used in these By-laws, it shall mean the 

   elected Officers as described in Article VI, section 1.

SECT. 3:  Whenever the term Member is used in these By-laws, it shall mean a 

   person or group which has obtained membership in DONKY.

ARTICLE II:  NAME, LOGO STRUCTURE, SPONSORSHIP AND BOUNDARY

SECT. 1:   The name of this organization shall be the Darters of Northern Kentucky, 

   (herein referred to as D.O.N.KY). The name and logo of D.O.N.KY cannot 

   be altered or changed without the consent of a 2/3 majority vote of the

    FULL MEMBERSHIP OF THE LEAGUE during a general membership 

   meeting.

SECT. 2:  The structure of the organization shall not be altered or changed without 

   the consent of a 2/3 majority vote of the FULL MEMBERSHIP OF THE 

   LEAGUE during a full general membership meeting.

SECT. 3:  Sponsorship in D.O.N.KY can be obtained by any establishment that has 

   an Occupational license AND a Retail Beer License and/or a Liquor By The

   Drink License.

SECT. 4:  The sponsorship boundary for D.O.N.KY is any establishment that meets 

   the specifications in section 3 above, that is located within Boone, Kenton

   and Campbell Counties located in THE STATE OF KENTUCKY. This  

   boundary cannot be altered without the consent of a 2/3 majority vote of

   the FULL MEMBERSHIP OF THE LEAGUE during a general membership 

   meeting.

ARTICLE III:   OBJECTIVES

SECT. 1:  The objectives of D.O.N.KY are as follows:

   

   a)   To promote competitive darts and good sportsmanship for social and 

          recreational purposes. REVISED     09/2010

 

PAGE 2

 

ARTICLE III:   SECT. 1: (CONT)

   b)   To help coordinate and support the activities, tournaments and 

          functions of affiliated Associations, Leagues, Dart Clubs, and other 

          similar groups.

   c)   To sanction league play according to the rules in effect.

   d)   To improve and establish conditions of play in local establishments 

          throughout the Northern Kentucky area.

SECT. 2:  D.O.N.KY shall be a non-profit, non-political and non-Sectarian  

   organization.

ARTICLE IV:  SPONSOR AND MEMBERSHIP FEES

SECT 1:   Establishment fees and team fees shall be established and may be revised

   by a 2/3 majority vote of the BOARD.

SECT. 2:  Individual membership fees shall be established and may be revised by a 

   2/3 majority vote of the BOARD.

ARTICLE V:  MEMBERSHIP AGE, HONORARY MEMBERSHIP AND TERMINATION OF 

   MEMBERSHIP

SECT. 1:  No one under the age of twenty-one (21) is permitted to participate in 

   the league.

SECT. 2:  A non-voting Honorary Membership may be issued at the discretion of a

   2/3 majority vote of the BOARD.

SECT. 3:  A membership may be terminated or restricted by a 2/3 majority vote of 

   the FULL BOARD if such a member creates disharmony or behaves in a 

   manner prejudicial to order and discipline. The person and/or team 

   captain will be notified in writing of any BOARD action taken. When such 

   action is taken, the member in question has two (2) weeks to petition the

    BOARD in writing for a FULL BOARD hearing to review the matter. If no 

   petition is made within a two (2) week period, the BOARD decision will 

   stand. REVISED     09/2010

 

PAGE 3

 

ARTICLE VI:   THE BOARD OF DIRECTORS

SECT 1:   The D.O.N.KY Board of Directors shall be comprised of seven (7) elected 

   officers: the PRESIDENT, VICE PRESIDENT, SECRETARY, TREASURER, 

   PLAYER REPRESENTATIVE, PLAYING CONDITIONS REPRESENTATIVE AND

   BAR REPRESENTATIVE, and two Board-appointed officials, ADO  

   REPRESENTATIVE and TOURNAMENT DIRECTOR.

SECT 2:   Any member of D.O.N.KY who wishes to run for the Office of President or

   Vice President must have served on the D.O.N.KY Board for a minimum 

   period of twelve months.

SECT 3:   Any member of D.O.N.KY who wishes to run for the office of Secretary, 

   Treasurer, Player Representative, Playing Conditions Representative or 

   Bar Representative may do so without any prior Board experience.

SECT 4:   The Board shall be elected for a period of one (1) year and shall take 

   office no later than two (2) weeks after the election of Officers at the 

    Winter Season banquet.

SECT 5:   Board vacancies must be filled by the President, provided a 2/3 majority 

   of the Board approves the appointment, within 30 days of the creation of

   the board vacancy.

SECT 6:   A BOARD MEMBER automatically resigns when, without cause, he/she 

   fails to appear at two (2) Board meetings within his/her term of office 

   and he/she is not eligible to run for office in the next general election. 

   Attendance at any board meeting can be excused by a 2/3 majority vote 

   of the Board if notice is given to the President or Secretary of the  

   members inability to attend a scheduled meeting.

SECT 7:    NO joint offices may be held.

ARTICLE VII:  BOARD DUTIES/QUORUM

SECT. 1:  The BOARD must meet at least once each month. The meeting date, time

   and location will be determined by the PRESIDENT. Attendance shall be 

   excused if notice of the meeting is not given to and received by BOARD 

    MEMBERS at least seventy-two (72) hours prior to the meeting. REVISED     09/2010

 

PAGE 4

 

SECT. 2:  A simple majority of Board Members present will constitute a quorum, 

    provided every board member was notified of the scheduled meeting. 

   The meeting may be called to order if a quorum is present.

SECT. 3:  Each BOARD MEMBER is required to maintain complete and accurate 

   records pertaining to his/her position. These records should be kept for

   the past four (4) seasons.

ARTICLE VIII:  DUTIES OF BOARD OFFICERS

SECT. 1:  The PRESIDENT shall be the Chief Executive of the organization and as 

   such will preside over all meetings of the BOARD and over all GENERAL 

   MEMBERSHIP MEETINGS, unless excused by virtue of the “NO VOTE 

    PROVISO”. He/she may vote ONLY to break a tie. The PRESIDENT shall 

   decide all questions on order, appoint all committees (unless otherwise 

   specified), and he/she shall be an EX-OFFICO member of all committees. 

   The PRESIDENTS signature is on of four valid signatures necessary for the 

   negotiation of checks drawn on the D.O.N.KY checking accounts.

SECT. 2:  The VICE PRESIDENT working with the PRESIDENT, shall perform, direct 

   or coordinate all general public relations for D.O.N.KY. The VICE  

   PRESIDENT shall assume all of the duties of the PRESIDENT in the event 

   of the PRESIDENTS resignation or unavailability. The VICE PRESIDENT 

   shall assist other officers as needed. The VICE PRESIDENTS signature is on

   of four valid signatures necessary for the negotiation of checks drawn on

   the D.O.N.KY checking accounts.

SECT 3:   The SECRETARY shall keep the minutes of all meetings of the BOARD or 

    GENERAL MEMBERSHIP of the league and shall distribute all meeting 

   notices to the GENERAL MEMBERSHIP. In addition the SECRETARY shall 

   be responsible for maintaining and keeping a current list of members of 

    D.O.N.KY. The SECRETARY shall also have charge of such books, papers 

   and documents as the BOARD may direct and after terminating said 

   office, shall turn over said materials to his/her successor. In general the 

    SECRETARY shall perform all duties incident to the office, subject at all 

   times to the direction and control of the BOARD. The SECRETARY shall be

   responsible for reporting and compiling weekly results and posting and

   maintaining the website. Upon the authority of the PRESIDENT or VICE 

   PRESIDENT the SECRETARY shall publish announcements of special 

   interest or tournaments being held by SPONSORING ESTABLISHMENTS,  

    REVISED     09/2010

 

PAGE 5

 

ARTICLE VIII:  SECT. 3:  (CONT)

   provided such tournaments do not conflict with D.O.N.KY matches or 

   events. The SECRETARY’S signature is on of four valid signatures  

   necessary for the negotiation of checks drawn on the D.O.N.KY checking 

   accounts, if the PRESIDENT or TREASURER is not available.

SECT. 4:  The TREASURER shall receive all money paid to the league and shall have 

   custody and control over the accounts and books of the league, subject 

   to the BOARDS direction. All money received by the TREASURER shall be 

   promptly deposited in the league’s accounts. The TREASURER shall keep 

   complete and accurate records of the monies received and of all  

   expenditures made by the league and shall be prepared to make a 

   current report on the league’s bank accounts at each BOARD MEETING. 

   The TREASURER shall be responsible for the development and  

   coordination of a budget for the league and its projected functions. The 

   budget shall be subject to the approval of the BOARD. The TREASURE 

   shall perform all other duties incident to the office, subject at all times to 

   the approval and direction of the BOARD. The TREASURERS signature is 

   one of four valid signatures which are necessary for the negotiation of 

   checks drawn on the leagues bank accounts. At the expiration of his/her 

   term, the TREASURER shall turn over all pertinent books and records to 

   his/her successor. At the option of the BOARD, the TREASURERS position 

   may be bonded at D.O.N.KY expense.

SECT. 5:  The PLAYER REPRESENTATIVE shall have and exercise general supervision

   of the affairs of the league and shall manage and control properties and 

   effects. He/she shall assist in the administration of D.O.N.KY policy and 

   enforce penalties for infractions committed by members. 

SECT. 6:  The PLAYING CONDITIONS REPRESENTATIVE shall evaluate the playing 

   conditions, lighting, etc. of sponsoring establishments and report back to 

   the BOARD. He/she is responsible for investigating all complaint/protests

   relative to playing conditions. The PLAYER CONDITIONS   

   REPRESENTATIVE shall also maintain and keep all tools, records and 

   material used for league events.

SECT. 7:  The BAR REPRESENTATIVE shall have and exercise general supervision of 

   the affairs of the league and shall manage and control properties and 

   effects. He/she shall assist in the administration of D.O.N.KY policy and  REVISED     09/2010

 

PAGE 6

 

ARTICLE VIII:  SECT. 7:  (CONT)

   enforce penalties for infractions committed by sponsoring establishments.

   The BAR REPRESENTATIVE is the first line contact to any sponsoring 

   establishments.

SECT. 8:  The TOURNAMENT DIRECTOR is responsible for establishing a  

   tournament committee to help him/her run tournaments. The  

    TOURNAMENT DIRECTOR shall be the representative for any D.O.N.KY 

   sponsored events. He/she will manage and organize all D.O.N.KY  

   sponsored tournaments. The TOURNAMENT DIRECTOR shall report to the

    BOARD any discussions that the committee has. 

SECT. 9:  The ADO REPRESENTATIVE is responsible for the leagues inter-relation, 

   contact and correspondence with all other similar leagues. The ADO 

   REPRESENTATIVE is responsible for sending certificate information to the

   ADO GENERAL SECRETARY at the end of each season.

SECT. 10:  The “NO-VOTE PROVISO” is defined as: NO BOARD MEMBER may vote on

   any issue taking place in which he/she is a team member of the offending

   or protesting team.

SECT. 11:  All checks issued by D.O.N.KY, if applicable, must be signed by the 

    PRESIDENT and the TREASURER. If for any reason, the PRESIDENT or 

    TREASURER is not available, the VICE PRESIDENT or SECRETARY has the 

   authority to sign on the accounts. Checks used by D.O.N.KY shall have 

    “TWO SIGNATURES REQUIRED” pre-printed on them.

ARTICLE IX:   MEETINGS

SECT. 1:   BOARD MEETINGS are open to the entire general membership and shall 

   be comprised of all BOARD members and shall be subject to ARTICLE VII.

SECT. 2:  GENERAL MEMBERSHIP MEETINGS/CAPTAINS MEETINGS will be open to

    ALL members of D.O.N.KY. A MINIMUM of one (1) general membership 

   meeting per SEASON will be held. The WINTER Season general  

   membership meeting will be for the purpose of general nominations for

   the upcoming elections. All teams must have two (2) members present at

   the general membership meeting. All members present will have one (1) 

   vote. The CAPTAINS MEETINGS will be open to all team captains or their  REVISED     09/2010

 

PAGE 7

 

ARTICLE IX:   SECT. 2: (CONT)

   designate. Captains meetings attendance is mandatory, provided all 

   captains have been notified one (1) week prior to the meeting. Each team

   will have one (1) vote.

SECT. 3:  Unless otherwise specified, all meetings will be called at the discretion of 

   the BOARD.

SECT. 4:   BY-LAW MEETING, GENERAL MEMBERSHIP MEETINGS AND CAPTAINS 

    MEETINGS must be announced a minimum of one (1) week prior to the 

   meeting.

ARTICLE X:   RECALL OF BOARD MEMBERS

SECT. 1:   ANY BOARD MEMBER may be recalled (removed) from office by a 2/3 

   majority vote of the BOARD at any BOARD MEETING.

SECT. 2:  A petition or recall a BOARD MEMBER, by any member of D.O.N.KY, must

   be sent by registered mail to the BOARD,   AND:

   a)   A twenty five dollar ($25.00) deposit must accompany the petition.

   b)   A GENERAL MEMBERSHIP MEETING will be called on to vote on the 

         petition for recall, if the BOARD, by a 2/3 majority, decides that the 

         petition to recall is well founded.

   c)   The petition for recall must be approved by a 2/3 majority of the 

          general membership present at said meeting.

   d)   The vote shall be conducted by SECRET BALLOT.

   e)   If the recall is approved by the GENERAL MEMBERSHIP, the twenty-

          five dollar ($25.00) deposit will be refunded. If denied the deposit will

          revert to the general D.O.N.KY account.

SECT. 3:  Any BOARD MEMBER who is recalled will not be eligible to run for any 

    BOARD office for a period of one (1) year from the date of recall. REVISED     09/2010

 

PAGE 8

 

ARTICLE XI:  ELECTIONS

SECT. 1:   The GENERAL MEMBERSHIP MEETING will be held one (1) week before 

   the Winter Season for the purpose of nominating candidates for Board 

   Position. Elections will be held at the Winter Season Awards Banquet.

SECT. 2:  A non partisan committee will be appointed to tabulate election results, 

   which will be announced at the WINTER SEASON BANQUET.

ARTICLE XII:   GENERAL

SECT. 1:  These by-laws may be amended by the BOARD at a meeting called 

   especially for this purpose. As for all legislation proposed by the BOARD, 

   2/3 vote of all BOARD MEMBERS PRESENT is required. A review of these 

   by-laws shall be reviewed before the start of each season. You must give 

   one (1) week notice prior to the meeting. 

SECT. 2:  Rules and Regulations to supplement these by-laws shall be devised for 

   the purpose of clarity and uniformity. Any additions, deletions or changes

   may be made according to the provisions set forth in Section 1 of this 

   article.

SECT. 3:  The order of business and/or procedures of any BOARD MEETING called, 

   or any subject NOT covered by these by-laws or noted in BOARD minutes

   shall be subject to the ruling of the PRESIDENT of the BOARD.

ARTICLE XIII:   POLICY/RULES

SECT. 1:  Policy/Rule changes and temporary rulings, as approved by the BOARD 

   and general information will be in the form of announcements issued by 

    D.O.N.KY. These policy/rule changes and temporary rulings will be 

   considered to be in force immediately. A review of these   

   policy/rules shall be reviewed before the start of each season.

SECT. 2:  It is the responsibility of the BOARD and the GENERAL MEMBERSHIP to 

   read all announcements issued by D.O.N.KY.

SECT. 3:  It is the responsibility of ALL TEAM CAPTAINS to relay the information 

   contained in the aforementioned announcements to the members of 

   his/her team. 

Darters Of Northern Kentucky